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Registration
Grades
Academic Information
Student Code of Conduct
Grievance Procedure
FERPA
Parking
Registration
How do I register? Registration for classes is held prior to the start of each quarter. You can register via the web (www.onestop. uc.edu) or in person (first time students can also register by fax or mail).
Early Registration is done through the web, based on credit hours earned. If you are currently enrolled or have been registered during the last three quarters, you may also register after your slated Early Registration period. If you have questions about registering for a class, more information is available online (www.rwc.uc.edu) and in the RWC Class Schedule every quarter.
What if I want to change my schedule? If you want to make changes to your schedule after the registration period has passed, you can drop or add a class according to the dates published online and in the RWC Class Schedule. You can make changes via the web or with a green drop/add slip, available in the Registration Office. Once the drop/add slip is processed by Registration, you will receive a new schedule/bill. See the calendar online, in the RWC Class Schedule, or in the planner in the student handbook to find out if you need your professor’s signature to drop or add a course. (You will receive your student handbook at orientation).
If you want to withdraw, or drop out of, an individual class or your whole schedule of classes, you should fill out a drop/add slip as well.
Students may "drop" one or more classes (i.e., cancel a class enrollment) from Day 1 through Day 15 - for autumn '06: September 20 through October 4).
From Day 16 through Day 58 (for autumn '06: October 5 through November 16), students wishing to discontinue their paticipation in one or more classes must first officially "withdraw" from each class. With instructor approval, a "W" grade will appear on the transcript.
Students may receive a 25% refund for withdrawn classes, as determined by UC refund calendar policy. Be sure to check the online Academic Calendar through the One Stop web site for specific "Withdrawal Period" dates.
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Can I repeat a course? Yes. However, the university requires all students to reregister and pay tuition whenever they are repeating a course. Instructors may not alter the “I” (incomplete) or any other letter grade previously reported by allowing students to repeat a course without reregistering. Unless students formally apply to repeat a course as described below, both the first and second (repeated course) grades are computed in the cumulative GPA.
Effective winter quarter 1999, undergraduates may repeat five courses, not to exceed fifteen credit hours. When students complete the repeated course, the most recent grade—not the original course grade—is computed in the GPA. Both the original course and repeated course are marked on the student transcript as “repeated” but only the last grade applies to the cumulative GPA.
To repeat a course, students must complete a Course Repeat form and submit it to Registration no later than the 58th calendar day of the quarter. This approval process ensures that the previous course’s content is identical to the new course. Course Repeat forms are available in Registration and may be submitted as soon as students receive confirmation of class registration.
After the 58th calendar day, the option to repeat courses is irrevocable unless students withdraw—permitted through the twenty-first (21st) calendar day. If students withdraw after that deadline, the course counts as one of the students’ five (5) courses they may repeat but the “W” (official withdrawal) does not replace the original course grade.
Students retaking a course under the Grade Replacement Policy cannot simultaneously enroll in that course on a pass/fail or an audit basis.
If students repeat courses prior to winter quarter 1999, both grades will be computed in the GPA. As of winter quarter 1999, students may repeat a course taken before that quarter to negate the earlier grade in GPA computation. Students must fill out a grade replacement form to do this.
Students who have graduated may also repeat a course, but decisions based on the recorded GPA at the actual time of graduation remain “frozen” and are not subject to change. Examples of unchangeable earlier decisions or actions are: graduation with Latin honors, departmental honors, Phi Beta Kappa, class rank, and probation on students’ records on the date of graduation.
Students who repeat a course after graduation in order to raise the GPA for application to a professional school should be advised that transcript compilation services and admissions committees will disregard the UC forgiveness policy and apply their own quality point
formula.
Grades
How are my grades determined? At the end of each quarter, grade reports are given in terms of letter grades and quality points, or values assigned to each letter grade, as indicated:
Undergraduate Grades (effective Autumn Quarter, 2005)
| Grade |
Description |
Quality Points |
| A |
Excellent |
4.0000 |
| A- |
|
3.6667 |
| B+ |
|
3.3333 |
| B |
Good |
3.0000 |
| B- |
|
2.6667 |
| C+ |
|
2.3333 |
| C |
Satisfactory |
2.0000 |
| C- |
|
1.6667 |
| D+ |
|
1.3333 |
| D |
Poor |
1.0000 |
| D- |
|
0.6667 |
| F |
Fail |
0.0000 |
| P |
Pass |
N/A |
| U |
Unsatisfactory |
N/A |
| T |
Audit |
N/A |
| I |
Incomplete |
0.0000* |
| I/F** |
Failure |
0.0000 |
| W |
Withdrawal (Official) |
N/A |
| WX |
Withdrawal (Official) - No Participation |
N/A |
| UW |
Unofficial Withdrawal |
0.0000 |
| X |
Unofficial Withdrawal - No Participation |
0.0000 |
| IP*** |
In Progress |
N/A |
| IP/F**** |
Failure |
0.0000 |
| NP***** |
Not Proficient |
N/A |
| NG mark |
No Grade Reported (See Instructor) |
N/A |
Table Notes:
* No grade quality points (none) during first quarter after the "I" is incurred; thereafter, zero (0.0000) grade quality points.
** If the "I" remains on student records at the end of one (1) year after the quarter has ended, the "I" will change to the "I/F" (Failure).
*** The "IP" is used only for those courses approved by College committees to have an extended grading period. Effective Autumn 2003, if the "IP" remains on the student records at the end of one (1) year after the quarter has ended, the "IP" changes to the punitive "IP/F" (Failure), carrying zero (0.0000) quality points. "IP" grades awarded prior to December 2003 remain on student records.
**** If the "IP" remains on student records at the end of one (1) year after the quarter has ended, the "IP" will change to the "IP/F" (Failure).
***** The "NP" is used only for 103-level and below English courses that require a level of proficiency to move through the sequence and that are approved by the appropriate College committees.
Your grade report reflects three quality point averages: your average for the current quarter, your average in your current college, and your average in the university. Your current quarter quality point average, referred to as the quarter grade point average (GPA), is the average of all your grades earned for the quarter. It is figured by substituting grades with their assigned values, multiplying by the credit hours allotted each course, adding them, and then dividing them by the number of hours taken. For example: You complete four courses during the quarter. Each course is allotted 3 credit hours. You receive grades of “A,” “B,” “B,” and “C.” Your quarter GPA is calculated as follows:
Step 1. Substitute grades with their assigned values (quality points). A = 4, B = 3, B = 3, C= 2
Step 2. Multiply the assigned value of each grade by the credit hours allotted to each course, and add them.
A = 4 X 3 = 12
B = 3 X 3 = 9
B = 3 X 3 = 9
C = 2 X 3 = 6
TOTAL 36
Step 3. Divide the sum by the number of hours taken. Thirty six (36) divided by 12 = 3.0. So, in this example, your GPA would be 3.0.
Your current college quality point average, or cumulative college GPA, is the average of all your grades earned while registered at Raymond Walters College. Your current university quality point average, or cumulative university GPA, is the average of all grades earned over your entire academic career at the University of Cincinnati.
Will my grades be mailed to me? No. However, you can access your grades online at www.onestop.uc.edu or stop by the One Stop Center for further assistance.
Can I get my grades off the web? Yes. Go to www.onestop.uc.edu.
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Academic Information
How can I be recognized for academic achievement? Based on your cumulative university GPA, you can be honored for academic distinction when you graduate. Academic distinction is evidenced by the awarding of a degree with the summa cum laude, magna cum laude, or cum laude designation. The requirements for these distinctions are: summa cum laude, cumulative university GPA of 3.9 to 4.0; magna cum laude, cumulative university GPA of 3.75 to 3.8999; cum laude, cumulative university GPA of 3.6 to 3.7499.
Academic achievement is also recognized every quarter through the college Dean’s List, an honorary list of students who achieve a particular GPA. Students who complete 12 or more credit hours with a quarter GPA of 3.4 or above and those who complete six to 11 credit hours with a quarter GPA of 3.6 or above qualify for the Dean’s List. The names of students on the Dean's List are published in local newspapers. These students are also recognized by the college’s Scholarship and Honors Committee at an annual reception.
What happens if my grades are too low? When a matriculated student’s quarter and/or cumulative college GPA falls below a minimum average, the student may be subject to academic action. Each quarter, the college’s Scholarship and Honors Committee recommends probation, suspension, or dismissal of students to the Dean, using the following guidelines:
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A student may be placed on academic probation for one of three reasons:
1. The student has a total of 10-49 credit hours and the cumulative college GPA is less than 1.7.
2. The student has a total of 10-49 credit hours, the cumulative college GPA is less than 2.0, and the quarter GPA is less than 1.7.
3. The student has a total of 50 or more credit hours and the cumulative college GPA is less than 2.0.
A student is placed on probation for the following quarter. A student on probation may continue to take courses at Raymond Walters College, but may not hold office in any student organization in the college or represent the college or university in any official capacity. A student on probation may be denied financial aid during the probationary quarter.
A student may be placed on academic suspension for one of three reasons:
1. The student has a total of 34-49 credit hours and the cumulative college GPA is less than 1.4.
2. The student has a total of 50 or more credit hours and the cumulative college GPA is less than 1.7.
3. The student has received a third probation within three consecutive quarters. (Summer quarter is counted.)
A student is placed on suspension for three quarters beginning in fall or spring. (Summer quarter is counted.) A student on suspension may not continue to take courses at Raymond Walters College as a matriculated student. The student may not hold office in any student
organization in the college or represent the college or university in any official capacity. A student on suspension may not receive financial aid during the term of suspension.
A student meeting the criteria for suspension a second time will receive an academic dismissal. A dismissed student may not return to take courses at Raymond Walters College.
Remember, you must have a 2.0 cumulative college GPA to graduate from Raymond Walters College. If you are concerned about your academic progress, you can get tutoring help from one of the many RWC labs. It is important to get help at the first sign of trouble.
If I’m returning to college, what happens to any poor grades I might have received in the past? If you have been readmitted to the university after an absence of three or more years, you can give your grade point average a “fresh start.”
What is the “Fresh Start” Policy? The purpose of the Fresh Start Policy is to permit students who performed poorly upon initial enrollment at the University of Cincinnati to have an opportunity for a “fresh” cumulative grade point average.
University of Cincinnati undergraduate students who have been readmitted to the University after an absence of at least three years may petition the Dean of their college to have their previous courses treated in accordance with the college’s advanced standing policy.
Students’ transcripts must be free of enrollment, in any division of UC, for three years since the end of the final previous quarter of enrollment.
Students must submit their Fresh Start application within one year of readmission and applies only to courses taken at UC before readmission. Fresh Start will not be reviewed or approved prior to completion of one quarter. An academic Fresh Start is not automatic and it is not guaranteed. Academic units may impose additional criteria, such as requiring a plan of study. Upon the approval of the Fresh Start application, students’ university and college grade point averages begin from the date of reentry. The Fresh Start option may be effected only once during a student’s academic career.
The following definitions of policy phrases provide clarification:
• “Initial enrollment”—No more than four quarters of enrollment;
• “Performed poorly”—Students‘ cumulative University GPAs were less than 2.0;
• “Absence of a least three years”—The break in enrollment consists of at least
twelve consecutive quarters; and
• “Within one year of readmission”—No more than four successive quarters have occurred since readmission following the break.
Students obtain applications for Fresh Start from Student Affairs. Their applications are considered in accordance with procedures and any additional guidelines of that unit. Degree-granting units may not grant Fresh Start to students who fail to satisfy the above criteria. Academic units may establish appropriate procedures such as administrative implementation of the Fresh Start criteria or review of all applications by a faculty committee.
If requests for Fresh Start are denied by students’ colleges, students may file an appeal with the University Grading Advisory Committee (UGAC) through the Student Records Office. If requests for Fresh Start are supported by the College but students fail to meet one or more the minimum criteria, the college may refer applications to the UGAC.
Can I get credit for coursework without taking the course? Sometimes. College Level Examination Program (CLEP) tests enable students to earn college credits by examination. They are designed by the College Entrance Examination Board for students who want recognition for college-level achievement acquired outside the conventional college classroom.
May I review my academic records at RWC? Yes. Once enrolled, you have the right to review your educational records except those excluded by law, such as records maintained by a physician or psychiatrist, and parents’ financial statement. If you want to review your records, contact Enrollment Services (745-5700). If you have trouble reviewing your records as you requested, contact the University of Cincinnati Office of the Ombudsman, located on the Clifton campus (556-5956).
You may challenge the content or any problem with your right to review your records by appealing to the Family/Educational Right & Privacy Act Committee for a hearing. This appeal is made through the university Registrar and must be in writing.
Copies of UC’s policy on records are available in the following offices: Vice President of Student Affairs and Human Resources, the Registrar’s Office, the university Ombuds Office and other offices that maintain student records.
Student Code of Conduct
The Student Code of Conduct identifies those behaviors considered unacceptable and not permitted for students of the University of Cincinnati while on university-owned or controlled property, while on a professional practice or internship assignment, or while representing the university in the community. For more information the Student Code of Conduct check out the polices list on the current student page of the University of Cincinnati website, www.uc.edu/studentlife/conduct.
Student Grievances
Complaints may be resolved informally by individuals or with the aid of university administrators, faculty, or the University Ombuds. However, undergraduate students who wish to may proceed to a formal resolution process.
RWC students who have problems or complaints have access to a grievance procedure. Grievances should be directed to Student Affairs, which acts as the liaison with the ombuds for Raymond Walters College. The assistant dean of student affairs receives, examines, and appropriately refers all grievances filed.
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FERPA
What is The Family/Educational Rights & Privacy Act (FERPA)? In 1974, The Family/ Educational Rights & Privacy Act was designed to protect the privacy of educational records, to establish the rights of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal hearings.
Under FERPA, enrolled students may withhold disclosure of any category of “Directory
Information.” “Directory Information” is designated as:
• Category I—Dates of attendance, enrollment status, degrees conferred and dates, honors and awards, college, class, and major field of study.
• Category II—Address and telephone number.
Requests to withhold disclosure can be made at any time by requesting and submitting the appropriate form to the RWC Registration Office. To prevent “Directory Information” from appearing in the published UC Student Directory, requests for non-disclosure must
be submitted to the RWC Registration Office no later than the second Friday of the autumn quarter.
The university maintains that the failure on the part of any student to specifically request the withholding of either or both categories of “Directory Information” indicates approval for disclosure. If you do not wish to have this information released for any purpose, including
the university’s student directory, you may make your wishes known when you register.
Parking
You may park in any of the stalls in RWC lots marked for student parking (white stalls). Tickets will be issued to students parking in yellow (faculty/staff) or green (clinic patient) parking spaces. You will also receive a ticket if you park in a disability parking space without proper identification on your vehicle.
Parking decals are not required to park in the student parking areas at Raymond Walters College. If you also take classes at other campuses of the unversity and need parking decals to park on those campuses, contact the Business Office.
All Ohio traffic rules and regulations are applicable and university security personnel regularly patrol the parking lots. If you have questions about parking policies, please see a member in Business Affairs.
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