For further information regarding space usage fees and scheduling of UC Raymond Walters College facilities, please contact the College Relations office at (513)745-5685 Media Rentals & Service View rooms available for rental RWC's Professional Development Institute (PDCI) offers a comprehensive training and meeting facility in the heart of Blue Ash. The Institute's spacious facility offers training and meeting rooms and conference space. Video conferencing is also available. For more information call the Professional Development Institute at 936-1730. View map of RWC surrounding area View hotels, shopping and and more in area GENERAL RENTAL POLICIES UC Raymond Walters College 1. It is the general University policy not to compete with local facilities and only to provide supplemental services of facilities when those in the community are inadequate or unavailable. 2. Academic programs have the highest priority and supersede all other use of facilities. Caution is exercised when making rental commitments so as not to commit space before knowing the academic needs for the time when space is requested. 3. UC Raymond Walters College reserves the right to deny use of all facilities while ensuring that the decision has not been based on ethnic, racial, gender, disability, sexual orientation, or religious grounds. 4. UC Raymond Walters College facilities may not be used for direct commercial purpose or for the financial benefit of any individual or commercial sponsor. Individuals/groups who charge admission to an event at UC Raymond Walters College must provide proof of not-for-profit status (i.e., 501 C or 501 C3 status) or an equivalent proof of not-for-profit status before an event is scheduled. 5. Any group or individual sponsoring an event at UC RWC assumes the full financial responsibility connected with the event. 6. Any individual or organization within the RWC community interested in scheduling an event at UC Raymond Walters College for university or non-university participants are required to complete an Internal Space Usage Application. A completed application must be submitted to and approved by the Registration office a minimum of three weeks before an event to secure the space and plan for support services. Reservations and a completed application are required to use space on campus; “space” includes classrooms, hallways, lobby areas, parking lots and other outdoor spaces for meetings and special events. Contact Gwendolyn.Dean@uc.edu for an email copy of the Internal Space Usage form. 7. An Internal Space Usage Application will be approved after meeting academic needs and upon the availability of space on a first-come, first-served basis. Applicants must still adhere to the criteria for using campus space as stated in the General Space Usage Policies. A copy of an approved application is provided to the sponsoring individual within three business days of the request date. 8.  Applicants are responsible for arranging caterers, set-up, and cleanup for events they coordinate/sponsor. Legible instructions for setup may be included on an approved Internal Space Usage application; observance of this policy will help avoid double-bookings or other scheduling conflicts. 9. Non-university groups co-sponsored by a university faculty or staff member will be charged the full rental fee and direct expenses incurred by the college in connection with the event unless the sponsoring faculty or staff member is in attendance at each function. The Facilities Use Committee may waive charges if it is decided that a function benefits the community as a whole. However, all direct costs (i.e., maintenance, janitorial, and/or security) will still be assessed when they are applicable. 10. After an agreement has been made to rent space, the Space Rental Application to Schedule Facilities form will be completed and mailed to the individual or organization securing space. Payment in full must be received three (3) days before the event and is non-refundable from that date on. Make checks payable to the University of Cincinnati and mail to College Relations, Raymond Walters College, 9555 Plainfield Road, Blue Ash, OH 45236-1096. Please call (513) 745-5685 if you have questions/concerns regarding space usage. Appeals for exceptions to established charges will be referred to the Facilities Use Committee or the appropriate administrator. Users who do not pay charges when they are due will be denied use of the facilities. A security deposit may also be required. 11. Non-university groups will be required to obtain comprehensive general liability insurance coverage for bodily injury and property damage in the amount of $1 million per occurrence or as determined by the University of Cincinnati Office of Risk Management. When required, the proof of insurance must be on file no later than two weeks before the scheduled event. 12.  Requests by non-college groups for use of UC Raymond Walters College facilities for activities, which are in competition with the college's educational or cultural offerings, will not be approved. The Facilities Use Committee in consultation with academic and administrative units will decide determination of whether competition exists. 13. UC Raymond Walters College facilities are not available to non-university groups for partisan political programs, receptions, fund-raisers, or similar activities. 14. Cancellation or changes in confirmed reservations must be received in the College Relations office no later than three (3) days prior to the event. Users will be held responsible for any charges incurred due to cancellation. 15. If food service is desired and is permitted in the room, users must make their own arrangements with caterers. UC Raymond Walters College does not recommend caterers. Users will be responsible for the removal of all food items, equipment, and trash immediately following the event. Sponsoring groups will receive an additional housekeeping charge for food items and trash left in the room. Facilities Management will provide extra trash containers in advance upon request. 16. All publicity and advertising materials used to promote events at UC Raymond Walters College must be submitted at least 30 days before the scheduled event for approval through the College Relations Office. For advertising purposes, please use the title UC Raymond Walters College in media correspondence. 17. Individuals or groups requiring audio-visual equipment support while using campus facilities must work directly with the Media Services Center to make these arrangements. Charges for all AV media support are in addition to facility rental rates. While most AV equipment is easily operable by the user, certain items require a RWC technician to operate. Additional charges are assessed for any required operators. After the event, the Media Center will submit its charges to the Raymond Walters College Business Office in a timely manner, so that charges can be billed to the users. 18. All media equipment rentals are intended for on-campus use only. Rental patrons may not bring any audio-visual equipment on-campus that requires connection to house facilities unless a required item is unavailable through the Media Services Center, to insure facility compatibility and electrical safety. Contact the Media Services Center at (513) 745-5717 for additional information. 19. Charges will be assessed according to the information included in the Schedule of Fees. If an event lasts more than four hours, additional maintenance and housekeeping time will be assessed hourly. The College will make the determination as to whether maintenance, janitorial, and/or security services are required. Following an event, the Maintenance Supervisor will notify College Relations if additional charges have been incurred. 20. The individual reserving space is responsible for checking room set-up prior to the event. It is the responsibility of the reserving party to attend to all pre-set-up arrangements. RWC faculty and staff will not change room set-up. A site tour before your event is available upon request through the College Relations office. Back to top